Screen Resumes & Send Follow-ups with OpenAI GPT-4o, Google Sheets & Gmail

This workflow contains community nodes that are only compatible with the self-hosted version of n8n.

🧠 How It Works

This workflow automates the process of screening resumes using AI, logging results to Google Sheets, and sending follow-up emails via Gmail.

1. User uploads their resume via a form (PDF only).
2. Resume content is extracted and sent to OpenAI for evaluation.
3. AI scores the resume based on:
   • Role-specific must-have qualifications
   • Soft skills / strategic fit questions
4. Based on the score threshold , the candidate is classified as:
   • ✅ Accepted → Saved to Accepted sheet + Gmail invite
   • ❌ Rejected → Logged to Rejected sheet + Gmail rejection message
5. Output is stored in Google Sheets with detailed justification.

⚙️ Setup Steps

1. 🔑 Connect your OpenAI and Google Sheets credentials.
2. Replace the placeholder tags in the AI ​​prompt:
   • COMPANY_NAME
   • ROLE_NAME
   • ROLE_DESCRIPTION
   • CRITERIA_1 to CRITERIA_5
   • Q1 to Q5
   • THRESHOLD (score to pass)
3. Customize Gmail messages (optional).
4. ✅ Make sure your sheet has two tabs: Accepted and Rejected .

📌 Notes

Sticky Notes included in the flow explain:

• What each node does
• Where to replace variables
• Tips for improving match scoring