Automated Email Attachment Organizer
Automatically process labeled emails with attachments into organized Google Drive folders
Who Is This For?
-
Teams or Individuals needing to:
- Automatically sort invoices, receipts, and files.
- Organize client documents by date.
- Verify sender emails against a whitelist.
- Timestamp files to avoid duplicate names.
What Does This Workflow Solve?
- 🕒 Manual Email Sorting : Saves time by automating the organization of email attachments.
- 📂 Disorganized Cloud Storage : Ensures attachments are neatly stored in Google Drive folders.
- 📧 Unverified Sender Issues : Filters and validates emails using a whitelist.
- 🔄 Duplicate Filenames : Uses timestamps to ensure every file name is unique.
Setup Guide
1. Prerequisites
-
Whitelist Sheet : Make a copy of the Example Whitelist Sheet
-
Gmail Filter : Create a filter in Gmail to label emails with attachments.
To Create a Gmail Filter:
- Open your Gmail inbox.
- Click the search bar and select "Show search options" .
- Enter your criteria (eg, type
has:attachment ).
- Click "Create filter" .
- Choose "Apply the label: Custom_Label" and save.
2. Credentials Setup
Make sure your n8n instance is connected with:
-
Gmail Account : (via OAuth2)
-
Google Drive Account : (via OAuth2)
-
Google Sheets (via OAuth2)
3. Configure Your n8n Workflow Nodes
1. Trigger and Email Retrieval
-
Gmail Trigger : Setup check interval and filters for emails (ie emails labeled with
Custom_Label )
2. Whitelist settings
-
Lookup in Sheets : Searches for a row with the sender email. Configure this node to point to your whitelist spreadsheet containing two columns:
|email|company|
3. File storage location
- Confirue parent folder to create sub-folders and store files into in the Create Company Folder node Parent Folder dropdown
Final Steps
-
Test Your Workflow : Run the workflow to verify emails are processed and files are uploaded correctly.
Happy Automating!
