Manage Emails via WhatsApp with Gmail, GPT and Voice Recognition

🔍 How it works

This workflow turns WhatsApp into a smart email command center using AI.

Users can speak or type instructions like:

• "Send a follow-up to Claire”
• "Write a draft email to Claire to confirm tomorrow's meeting at 5 PM”
• "What is the name of Claire's firm?”

The agent transcribes voice notes, extracts intent with GPT, interacts with Gmail (send, draft, search), and replies with a confirmation via WhatsApp — either as text or a voice message.

⚙️ Used Key Modules

• WhatsApp Business Webhooks (Meta)
• OpenAI Whisper (voice transcription)
• GPT (intent + content generation)
• Gmail (search, draft, send)
• Airtable (contact lookup + memory logging)

🧠 Memory Layer (Optional)

The agent logs key fields in Airtable:

• Recipient email
• Company / job title
  And more...
  This creates a lightweight "gut memory” so the agent feels context-aware.

🗺️ Setup Steps

1. Connect WhatsApp Business API (via Meta Developer Console)
2. Add OpenAI and Gmail credentials in n8n
3. Link your Airtable base for contacts and logging

🧩 Best Use Cases

• Hands-free email reply while commuting
• Fast Gmail access for busy consultants / solopreneurs
• Custom business agents for service-based professionals

Estimated Setup Time

30–60 minutes

✅ Requirements

• WhatsApp Business Cloud access
• OpenAI API Key
• Gmail or Google Workspace
• Airtable account (free plan OK)
• n8n instance (cloud or self-hosted with HTTPS)