Create Project Summaries from Meeting Transcripts with GPT-4 and Google Docs

🧾 Generate Project Summary from meeting transcript

Who's it for 🤝

• Project managers looking to automate client meeting summaries
• Client success teams needing structured deliverables from transcripts
• Agencies and consultants who want consistent, repeatable documentation

How it works / What it does ⚙️

1. Trigger : Manual or webhook trigger kicks off the workflow.
2. Get meeting transcript : Reads the raw transcript from a specified Google Docs file.
3. Generate summary : Sends transcript + instructions to OpenAI (gpt-4.1-mini) to produce a structured project summary.
4. Convert to HTML : Transforms the LLM-generated Markdown into styled HTML.
5. Prepare request : Wraps HTML and metadata into a multipart request body.
6. Create Google Doc : Uploads the new “Project Summary” document into your Drive folder.

How to set up 🛠️

1. Credentials
   • Google Docs & Drive OAuth2 credentials
   • OpenAI API key (gpt-4.1-mini)
2. Nodes configuration
   • Manual Trigger / webhook node
   • Google Docs “Get meeting transcript” node: set documentURL
   • AI Chat Model node: select gpt-4.1-mini
   • Markdown node: enable tables & emoji
   • Google Drive “CreateGoogleDoc” node: set target folder ID
3. Paste in your IDs
   • Update documentURL to your transcript doc
   • Update google_drive_folder_id in the Set node
4. Execute
   • Click “Execute Workflow” or call via webhook

Requirements 📋

• n8n
• Google OAuth2 scopes for Docs & Drive
• OpenAI account with GPT-4.1-mini access
• A Google Drive folder to store summaries

How to customize ✨

• Output format : Edit the Markdown prompt in the ChainLlm node to adjust headings or tone
• Timeline section : Extend LLM prompt template with your own phase table
• Styling : Tweak inline CSS in the Code node ( Prepare_Request ) for fonts or margins
• Trigger : Swap Manual Trigger for HTTP/Webhook trigger to integrate with other tools
• Language model : Upgrade to a different model by changing model.value in the AI ​​node