Automate Meeting Summaries from Fireflies Transcripts with Gemini & Gmail

🤝🖊️🤖 This workflow automates the process of retrieving meeting transcripts from Fireflies.ai , extracting and summarizing relevant content using Google Gemini , and sending or drafting well-formatted summaries and emails via Gmail .

Fireflies is an AI-powered meeting assistant that automatically records, transcribes, and summarizes meetings. It integrates with popular video conferencing tools like Zoom, Google Meet, and Microsoft Teams , helping teams capture key insights and action items without manual note-taking.

This workflow automates meeting recap generation, from email detection to AI-powered summarization and delivery.

Key Benefits

• 💡 Automated Insight Extraction : Uses AI (OpenAI & Gemini) to extract and summarize key insights from meetings automatically.
• 📩 Instant Client Communication : Generates ready-to-send meeting summaries and drafts without human intervention.
• 📥 Email Monitoring : Listens to Gmail for specific meeting deliver messages and reacts accordingly.
• 🔗 Seamless Fireflies Integration : Dynamically pulls transcript data
• 🧠 Dual AI Models : Combines the strengths of OpenAI and Gemini for rich, contextual summaries in multiple formats.
• 🛠 Modular Design : Easily customizable and extensible for adding more destinations (eg, Slack, Notion, CRM).
• 🧑‍💼 Ideal for Teams & Consultants : Great for sales teams, project managers, or consultants who handle multiple client meetings daily.

How It Works

1. Trigger :

   • The workflow starts with a Gmail Trigger node that monitors incoming emails with the subject "Your meeting recap". It checks for new emails every hour.
   • Alternatively, it can be manually triggered using the "When clicking 'Execute workflow'" node for testing.
   • Alternatively, via Webhook .

2. Email Processing :

   • The "Get a message" node fetches the full email content.
   • The "Set Meeting link" node extracts the meeting link from the email.
   • The "Information Extractor" (powered by OpenAI) processes the email text to identify the meeting URL.

3. Transcript Retrieval :

   • A Code node parses the meeting ID from the URL.
   • The "Get a transcript" node ( Fireflies.ai integration) fetches the full meeting transcript using the extracted meeting ID.

4. Transcript Processing :

   • The "Set sentences" and "Set summary" nodes extract structured data (sentences, short summary, overview) from the transcript.
   • The "Full transcript" node combines all transcript segments into a readable format.

5. AI Summarization & Email Generation :

   • Google Gemini models analyze and summarize the transcript in Italian ( "Expert Meeting transcripts" ) and generate a client-friendly recap ( "Meeting summary expert" ).
   • The "Email writer" node combines summaries into a cohesive email draft.
   • The Markdown to HTML nodes format the content for email readability.

6. Output :

   • A "Draft email to client" node prepares the final delivery.
   • Two Gmail nodes ( "Send Full meeting summary" and "Send a message1" ) dispatch the summaries to the specified recipient.

Setup Steps

1. Configure Credentials :

   • Ensure the following credentials are set up in n8n:
     • Fireflies.ai API (for transcript retrieval).
     • Gmail OAuth2 (for email triggering/sending).
     • OpenAI API (for initial text extraction).
     • Google Gemini (PaLM) (for summary).

2. Adjust Nodes :

   • Update the "Gmail Trigger" node with the correct email filter ( subject:Your meeting recap ).
   • Replace YOUR_EMAIL in the Gmail Send nodes with the recipient's address.
   • Verify the Code nodes (eg, meeting ID extraction) match your URL structure.

3. Deployment :

   • Activate the workflow.
   • Test using the Manual Trigger or wait for the Gmail trigger to execute automatically.

4. Optional Customization :

   • Modify the Google Gemini prompts for different summary styles.
   • Adjust the email templates in the final Gmail nodes.

Need help customizing?

Contact me for consulting and support or add me on Linkedin .