Automate Event Registration & Follow-ups with Gmail Reminders & Google Sheets

How it works

Simplified registration : Automatically captures sign-ups via optimized web forms.

Instant confirmations : Immediately sends confirmation emails with event details and calendar invites.

Scheduled reminders : Automatic reminder sequence before the event to maximize attendance.

Post-event follow-up : Automatically collects feedback and nurtures participants.

Setup steps

1. Registration form : Create or connect your event registration form.

2. Calendar system : Integrate with Google Calendar or Outlook to manage time slots.

3. Email service : Set up your sending platform (Gmail, SendGrid, Mailchimp).

4. CRM integration : Sync with your CRM for participant tracking.

5. Feedback survey : Prepare your post-event satisfaction questionnaire.

6. Personalized sequences : Tailor messages based on event type.

Key Features

🎯 Optimized registration : Responsive forms with real-time validation

📅 Automatic calendar management : Instantly adds to calendars and manages time slots

⏰ Smart reminders : Progressive sequence (D-7, D-1, H-2) with personalized content

📊 Complete tracking : Monitors sign-ups, attendance, and participation rates

🎤 Multi-event support : Manage multiple events and formats simultaneously

📱 Mobile notifications : Push alerts and SMS for urgent reminders

🔄 Automatic feedback : Collects and analyzes participant feedback automatically

📈 Detailed analytics : Performance reports and improvement insights

Supported Event Types

• Webinars : Online sessions with auto-generated access links
• Conferences : In-person events with seat and logistics management
• Trainings : Learning sessions with progress tracking
• Meetings : Internal meetings with invite coordination
• Workshops : Practical sessions with materials and prerequisites

Automated Sequence

1. Sign-up → Immediate confirmation + calendar invitation
2. D-7 → Reminder email with detailed program
3. D-1 → Final reminder with practical info
4. H-2 → Last-minute notification with access links/details
5. Post-event → Satisfaction survey + additional content