Auto-Send Welcome Messages to Vtiger CRM Leads via Evolution API WhatsApp

One of My Best! Send WhatsApp Greetings to New Vtiger Leads Automatically 💪😍

⚠️ This Workflow Requires a Community Nodes and a Self-Hosted n8n Instance

This template uses two custom community nodes :

• n8n-nodes-vtiger-crm
• n8n-nodes-evolution-api
  You must be running self-hosted n8n with Community Nodes enabled .

🔧 How to Install Community Nodes

1. Go to Settings → Community Nodes
2. Click Install Node
3. Add:

 n8n-nodes-vtiger-crm
 n8n-nodes-evolution-api

1. Restart n8n if prompted.

💬 Auto-Send WhatsApp Welcome Messages to New Leads in Vtiger CRM

Overview

This workflow sends a personalized WhatsApp welcome message to newly created leads in Vtiger CRM — using Evolution API — and updates the CRM record to ensure the message isn't sent again.

It's ideal for teams that want to greet new leads instantly , reduce manual effort, and automate the first touchpoint of the sales process.

🔄 What This Workflow Does

• ⏱ Runs every 1 minute via schedule trigger
• 📥 Fetches the latest uncontacted lead from Vtiger ( cf_1090 != 1 )
• 💬 Sends a personalized WhatsApp message using Evolution API
• ✅ Marks the lead as “messaged” by updating a custom field

📸 Visual Preview

🧩 Workflow Canvas

Full layout of the automation flow in n8n

💬 Evolution API Server

Example of the greeting message the lead receives:

 Hi Ahmed Saadawi 😊,

 We have received your interest with our services and we will contact you soon.

 Have a nice day 🙏💐

🛠️ Setup Instructions

1. Vtiger CRM Setup

• Add a custom field (eg cf_1090 ) to track if a message was already sent

• Ensure lead records contain:

  • firstname , lastname , phone

• Connect your Vtiger CRM API credentials

2. Evolution API Setup

• Install or connect to your Evolution API instance

• Configure:

  • instanceName
  • remoteJid (from Vtiger lead phone)
  • Message template (edit as needed)

• Add your Evolution API credentials

3. Customize Message

Edit the message in the Evolution node to match your brand's tone.

👥 Who Is This For?

• Sales teams needing instant CRM-to-WhatsApp follow-ups
• Companies automating first contact with leads
• Vtiger CRM users looking for WhatsApp engagement tools

🔐 Credentials Required

• ✅ Vtiger CRM API
• ✅ Evolution API (self-hosted or SaaS)

🏷 Tags

 vtiger, whatsapp automation, evolution api, crm follow-up, sales automation, welcome message,
 crm whatsapp integration, lead onboarding, no-code automation, n8n template, self-hosted n8n,
 vtiger crm automation, community nodes, whatsapp message workflow