Transform property searches into personalized experiences! This powerful automation delivers dream home matches straight to clients' inboxes with professional CSV reports - all from a simple web form.
π What this workflow does
Create a complete real estate search experience that works 24/7:
β¨ Smart Web Form - Beautiful property search form captures client preferences
π§ Dynamic SQL Builder - Intelligently creates optimized queries from user input
β‘ Lightning Database Search - Scans 1000+ properties in milliseconds
π Professional CSV Export - Excel-ready reports with complete property details
π§ Automated Email Delivery - Personalized emails with property previews and attachments
π― Perfect for:
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Real Estate Agents - Generate leads and impress clients with instant service
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Property Managers - Automate tenant matching and recommendations
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Brokerages - Provide 24/7 self-service property discovery
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Developers - Showcase available properties with professional automation
π‘ Why this workflow is a game-changer
"From property search to professional report delivery in under 30 seconds!"
- β‘ Instant Results: Zero wait time for property matches
- π¨ Professional Output: Beautiful emails that showcase your expertise
- π± Mobile Optimized: Works flawlessly on all devices
- π§ Smart Filtering: Only searches criteria clients actually specify
- π Infinitely Scalable: Handles unlimited searches simultaneously
π Real Estate Data Source
Built on authentic US market data from the Github:
- ποΈ 1000+ Real Properties across all US states
- π° Actual Market Prices from legitimate listings
- π Complete Property Details (bedrooms, bathrooms, square footage, lot size)
- π Verified Locations with accurate cities, states, and ZIP codes
- π’ Broker Information for authentic real estate context
π οΈ Quick Setup Guide
Prerequisites Checklist β
- [ ] SQL Server database (MySQL/PostgreSQL also supported)
- [ ] Gmail account for automated emails
- [ ] n8n instance (cloud or self-hosted)
- [ ] 20 minutes setup time
Step 1: Import Real Estate Data π₯
- π Download the data
- πΎ Download CSV file (1000+ properties included)
- ποΈ Create SQL Server table with this exact schema:
CREATE TABLE [REALTOR].[dbo].[realtor_usa_price] (
brokered_by BIGINT,
status NVARCHAR(50),
price DECIMAL(12,2),
bed INT,
bath DECIMAL(3,1),
acre_lot DECIMAL(10,8),
street BIGINT,
city NVARCHAR(100),
state NVARCHAR(50),
zip_code INT,
house_size INT,
prev_sold_date NVARCHAR(50)
);
- π Import your CSV data into this table
Step 2: Configure Database Connection π
- π Set up Microsoft SQL Server credentials in n8n
- β
Test connection to ensure everything works
- π― Workflow is pre-configured for the table structure above
Step 3: Gmail Setup (The Magic Touch) π§
- π Visit Google Cloud Console
- π Create new project (or use existing)
- π Enable Gmail API in API Library
- π Create OAuth2 credentials (Web Application)
- βοΈ Add your n8n callback URL to authorized redirects
- π Configure Gmail OAuth2 credentials in n8n
- β¨ Authorize your Google account
Step 4: Launch Your Property Search Portal π
- π Import this workflow template (form is pre-configured)
- π Copy your webhook URL from the Property Search Form node
- π Test with a sample property search
- π¨ Check email delivery with CSV attachment
- π Go live and start impressing clients!
π¨ Customization Playground
π·οΈ Personalize Your Brand
// Customize email subjects in the Gmail node
"π Exclusive Properties Curated Just for You - ${results.length} Perfect Matches!"
"β¨ Your Dream Home Portfolio - Handpicked by Our Experts"
"π― Hot Market Alert - ${results.length} Premium Properties Inside!"
π§ Advanced Enhancements
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π¨ HTML Email Templates: Create stunning visual emails with property images
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π Analytics Dashboard: Track popular searches and user engagement
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π Smart Alerts: Set up automated price drop notifications
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π± Mobile Integration: Connect to React Native or Flutter apps
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π€ AI Descriptions: Add ChatGPT for compelling property descriptions
π Multi-Database Flexibility
// Easy database switching
// MySQL: Replace Microsoft SQL node β MySQL node
// PostgreSQL: Swap for PostgreSQL node
// MongoDB: Use MongoDB node with JSON queries
// Even CSV files: Use CSV reading nodes for smaller datasets
π Advanced Features & Extensions
π₯ Pro Tips for Power Users
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π Bulk Processing: Handle multiple searches simultaneously
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πΎ Smart Caching: Store popular searches for lightning-fast results
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π Lead Scoring: Track which properties generate most interest
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π
Follow-up Automation: Schedule nurturing email sequences
π― Integration Possibilities
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π’ CRM Connection: Auto-add qualified leads to your CRM
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π
Calendar Integration: Add property viewing scheduling
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π Price Monitoring: Track market trends and price changes
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π± Social Media: Auto-share featured properties to social platforms
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π¬ Chat Integration: Connect to WhatsApp or SMS for instant alerts
π Expand Your Real Estate Automation
π Related Workflow Ideas
- π€ AI Property Valuation - Add machine learning for price predictions
- π Market Analysis Reports - Generate comprehensive market insights
- π± SMS Property Alerts - Instant text notifications for hot properties
- π’ Commercial Property Search - Adapt for office and retail spaces
- πΉ Investment ROI Calculator - Add financial analysis for investors
- ποΈ Neighborhood Analytics - Include school ratings and demographics
π οΈ Technical Extensions
- π· Image Processing: Auto-resize and optimize property photos
- πΊοΈ Map Integration: Add interactive property location maps
- π± Progressive Web App: Create mobile app experience
- π Push Notifications: Real-time alerts for saved searches
π Get Started Now
- Import this workflow template
- Configure your database and Gmail
- Customize branding and messaging
- Launch your professional property search portal
- Watch client satisfaction soar!