This n8n workflow automatically creates and sends regular performance summaries to parents using data from a Learning Management System (LMS). It pulls student grades and attendance, formats them into easy-to-read reports, and emails them without any manual work.
Good to Know
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Fully Automated: Generates reports and sends emails using LMS data.
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Regular Updates: Sends summaries on a set schedule (e.g., every Monday at 9 AM).
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Clear Reports: Includes student grades, attendance, and progress notes.
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Error Alerts: Notifies admins via email if something goes wrong.
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Scalable: Works for multiple students across different classes.
How It Works
Report Generation Flow
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Weekly Trigger: Starts the process every Monday at 9 AM.
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Fetch LMS Data: Pulls grades, attendance, and progress from the LMS.
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Process Data: Organizes the data into a clear report format.
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Generate HTML Report: Creates a readable report with student details.
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Send Email to Parents: Emails the report to parents’ addresses.
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Log Report Delivery: Records the sent reports in a log.
Example Sheet Columns
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Student ID: Unique identifier for each student.
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Name: Full name of the student.
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Grade: Current academic grade or score.
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Attendance: Percentage of classes attended.
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Progress Notes: Brief comments on performance.
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Report Date: Date the report was generated.
How to Use
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Import Workflow: Add the workflow to n8n using the “Import Workflow” option.
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Set Up LMS Access: Configure n8n with LMS credentials to fetch data.
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Configure Email: Add parent email addresses and set up an email service (e.g., Gmail).
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Activate Workflow: Save and turn on the workflow in n8n.
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Check Logs: Verify reports are sent and logs are updated.
Requirements
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n8n Instance: Self-hosted or cloud-based n8n setup.
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LMS Access: API or credentials to connect to the LMS.
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Email Service: SMTP setup (e.g., Gmail) for sending reports.
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Admin Oversight: Someone to monitor and fix any errors.
Customizing This Workflow
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Change Schedule: Adjust the trigger to send reports weekly or monthly.
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Add More Data: Include extra LMS fields like behavior notes.
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Custom Email: Change the email template for a personalized touch.