Transform your meetings into actionable insights automatically! This workflow captures meeting audio, transcribes conversations, generates AI summaries, and emails the results to participants—all without manual intervention.
What's the Goal?
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Auto-record meetings when they start and stop when they end
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Transcribe audio to text using Vexa Bot integration
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Generate intelligent summaries with AI-powered analysis
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Email summaries to meeting participants automatically
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Eliminate manual note-taking and post-meeting admin work
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Never miss important discussions or action items again
Why Does It Matter?
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Save 90% of Post-Meeting Time: No more manual transcription or summary writing
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Never Lose Key Information: Automatic capture ensures nothing falls through cracks
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Improve Team Productivity: Focus on discussions, not note-taking
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Perfect Meeting Records: Searchable transcripts and summaries for future reference
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Instant Distribution: Summaries reach all participants immediately after meetings
How It Works
Step 1: Meeting Detection & Recording
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Start Meeting Trigger: Detects when meeting begins via Google Meet webhook
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Launch Vexa Bot: Automatically joins meeting and starts recording
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End Meeting Trigger: Detects meeting end and stops recording
Step 2: Audio Processing & Transcription
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Stop Vexa Bot: Ends recording and retrieves audio file
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Fetch Meeting Audio: Downloads recorded audio from Vexa Bot
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Transcribe Audio: Converts speech to text using AI transcription
Step 3: AI Summary Generation
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Prepare Transcript: Formats transcribed text for AI processing
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Generate Summary: AI model creates concise meeting summary with:
- Key discussion points
- Decisions made
- Action items assigned
- Next steps identified
Step 4: Distribution
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Send Email: Automatically emails summary to all meeting participants
Setup Requirements
Google Meet Integration:
- Configure Google Meet webhook and API credentials
- Set up meeting detection triggers
- Test with sample meeting
Vexa Bot Configuration:
- Add Vexa Bot API credentials for recording
- Configure audio file retrieval settings
- Set recording quality and format preferences
AI Model Setup:
- Configure AI transcription service (e.g., OpenAI Whisper, Google Speech-to-Text)
- Set up AI summary generation with custom prompts
- Define summary format and length preferences
Email Configuration:
- Set up SMTP credentials for email distribution
- Create email templates for meeting summaries
- Configure participant list extraction from meeting metadata
Import Instructions
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Get Workflow JSON: Copy the workflow JSON code
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Open n8n Editor: Navigate to your n8n dashboard
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Import Workflow: Click menu (⋯) → "Import from Clipboard" → Paste JSON → Import
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Configure Credentials: Add API keys for Google Meet, Vexa Bot, AI services, and SMTP
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Test Workflow: Run a test meeting to verify end-to-end functionality
Your meetings will now automatically transform into actionable summaries delivered to your inbox!
